Confidential Search
The Opportunity
We are representing a global fund services platform supporting clients across alternative investments and real assets. As part of continued business growth, the firm is seeking an AVP – Real Estate Fund Administration to support a portfolio of real estate investment structures and oversee day-to-day fund administration activities.
This role combines fund accounting oversight, client servicing, stakeholder coordination, and team supervision within a regulated financial services environment.
The successful candidate will work closely with senior management while supervising a small team and acting as a key contact point for clients, investors, auditors, and other fund stakeholders.
Key Responsibilities Fund Administration & Accounting Oversight
- Support the administration of a portfolio of real estate and alternative investment funds in accordance with administration agreements and operational requirements
- Maintain oversight of books and records, including review of Net Asset Value (NAV) calculations
- Coordinate and review financial statements, periodic reports, and related performance reporting
- Coordinate and review investor allocations relating to capital calls and distributions
- Review capital account statements and related investor reporting documentation
- Support payment processing activities and operational transaction flows
Client & Stakeholder Management
- Act as a primary day-to-day contact point for assigned clients and fund participants
- Maintain professional relationships with investors, investment managers, banks, auditors, and other stakeholders
- Work closely with Investor Relations teams to support investor communications and capital activity notices
- Assist with client queries, service matters, and ongoing operational coordination
Team Leadership & Operational Support
- Supervise and review work performed by junior team members
- Provide guidance and support to team members on operational and reporting matters
- Monitor deliverables to ensure service quality and compliance with agreed timelines
- Assist with issue escalation and operational problem resolution where required
Projects & Process Improvement
- Participate in internal projects and initiatives supporting operational improvement and business growth
- Support presentations and discussions with existing or prospective clients where required
- Monitor compliance with service agreements and operational procedures
- Contribute to process enhancement initiatives across the business
Requirements Experience
- Minimum 4 years of experience within fund administration, accounting, asset management, or financial services environments
- Prior exposure to real estate, real assets, or alternative investment fund structures
- Experience supervising or guiding junior team members within a team environment
Education & Qualifications
- Degree in Accounting, Finance, Business, or a related discipline
- Professional accounting qualification (e.g. CA, CPA, ACCA, or equivalent) completed or in progress would be advantageous
Technical Skills
- Working knowledge of IFRS and/or US GAAP
- Experience reviewing general ledgers and financial statements
- Familiarity with consolidation concepts and financial reporting processes
- Proficiency in Microsoft Excel, Word, and PowerPoint
- Experience using Yardi, MRI, or similar real estate / fund administration systems would be advantageous
Skills & Competencies
- Strong communication and stakeholder management skills
- Organised and able to manage multiple deliverables and deadlines
- Analytical and problem-solving capability
- Ability to work collaboratively within a team-based environment
- Professional judgement and attention to detail
